A stay abroad needs to be well planned. There are a few things to keep in mind. Not only deadlines and applications, but also some other organisational steps should not be forgotten when going abroad. Above all, however, you need to show a lot of initiative. Make sure that you get all the documents you need in time.
We have collected important information for you on these pages. To make it a little easier for you, we have also put together a few checklists that you can use as a guide. But don't forget that every stay abroad is individual. The checklists are only intended as a first point of reference.
Here you will find information about a semester abroad.
Learn more about why a semester abroad is always worthwhile and how to apply for it.
Here you can find information about internships abroad.
Find out more about the advantages of an internship abroad and what you should bear in mind when applying.
Here you can find experience reports. (German only.)
Be inspired by the experiences of students from the Faculty of Computer Science and Business Information Systems and get an insight into their time abroad.
Checklists for your stay abroad
Here you will find detailed information on the documents you need and what you should do before, during and after your stay abroad.
Things to think about before embarking on a stay abroad: Studying abroad requires timely and thorough preparation. When planning, you need to be clear about the time and duration of your stay. You should calculate about one year in advance for the organisation of your stay abroad.
- Apply for a visa.
You can find out whether you need a visa for your stay in the UK and if so, which one, on the website of the British Council or directly from the British Home Office. You should apply for your visa up to six months before your stay.
Do you have sufficient health, liability and accident insurance abroad?
You can find detailed information on insurance cover for stays abroad on the International Office website.
Find out about the exact start dates of the semester
and about the orientation days at the partner university. For your internship, you should clarify the start of work in the host company in good time. Plan your journey accordingly.
Have you re-registered at FHWS in time?
You must remain enrolled as a student at FHWS during your stay abroad. You may be able to take a leave of absence. You have to clarify this with HSST.
Look for accommodation in good time.
SHU reserves places in a residence hall called Liberty Hall for exchange students. If you would like to take up this offer, find out about the registration deadlines in good time. The reservation will not wait for you forever. If you are travelling to Sheffield for an internship only, you will have to look for a flat on your own.
Find out how to get to Sheffield from the airport.
SHU offers a pick-up service for international students at certain times, which you can sign up for. Alternatively, there are regular train connections.
Are your documents still valid?
Make sure that your travel documents are valid until the end of your stay.
Following the UK's exit from the EU, travel and residence regulations for EU citizens have changed. You can find more information on this under the Brexit tab.
Language test (Erasmus+)
If you go abroad through the Erasmus+ programme, you have to take a short online language test to evaluate your language skills.
Finalise your Learning Agreement.
There are also a few things you should keep in mind during your stay abroad. Check your FHWS emails regularly for any updates from the International Office and the FHWS Praxis International team and follow the rules and instructions of your host university and your internship company during your stay there.
During a semester abroad:
Confirmation of Stay - at the beginning
Once you have arrived at the partner university, you will have to fill out the "Confirmation of Stay", which will be sent to you by the International Office, to confirm your arrival.
You can also use the form from the partner university. If you are staying for two semesters, you will need a separate confirmation for each semester.
Take part in the orientation programme.
Not only will you get important information about the university or life in Sheffield, you will also meet many other exchange and international students and can get in touch with them.
Confirmation of Stay - at the end
At the end of your study stay, you will have to have the "Confirmation of Stay" signed again to confirm the exact end date of your stay.
Changes to the Learning Agreement
If there are any changes to the Learning Agreement during your stay, you must have them confirmed by the host university or the internship company and send the signed form immediately to the International Office or the FHWS Praxis International project team (section "During the mobility" of the Learning Agreement).
After returning to Germany, there are only a few things left to round off your stay abroad. Nevertheless, there are still a few items that need to be checked off:
You must submit an experience report to the International Office within 30 days of your return.
Transcript of Records for a semester abroad
At the end of your stay at the host university, you will receive a transcript of records. You must immediately submit a copy of this document to the International Office.
Please also note that you have to contact your contact person at the Department of Student Affairs for credit transfer.
Employment certificate for an internship
Hand in a copy of your employer's reference and the third part of the Learning Agreement to the International Office or the project team ("After the mobility").
Final language test
If you have been abroad through the Erasmus+ programme, you will have to take a second language test at the end of your stay to show that your language skills have improved. You will also be asked to complete a short questionnaire.