Important Questions and Answers
Dear participants and those interested,
over the next few weeks, we will address all frequently asked questions on this web page, which will be updated continuously.
The hackathon is a cooperation between King Mongkut’s Institute of Technology Ladkrabang (KMITL) in Bangkok, Thailand, Nanjing Tech University Pujiang Institute (NJPJI) in Nanjing, China and University of Applied Sciences Würzburg-Schweinfurt (FHWS). The hackathon was initiated by the Faculty of Computer Science and Business Information Systems at FHWS. Moreover, the Faculty of Architecture and Civil Engineering, the Faculty of Electrical Engineering, the Faculty of Plastics Engineering and Surveying, and the Faculty of Business and Engineering also take part.
The hackathon will take place over 36 hours from 28 to 30 May 2021.
Beforehand, there will be an Orientation Day on Friday, 21 May, where the companies will present their challenges and be available for questions, and the teams can meet in initial introductory meetings with icebreaker activities.
The exact schedule is as follows (times correspond to GMT +2):
- Friday, 21 May 2021
12:00 - 15:00 Presentation of the challenges and teambuilding
- 22 May 2021 - 28 May 2021
Warm-up week: Teams can already discuss, develop project ideas
- Friday, 28 May 2021
12:00 Start of the hackathon (welcome, onboarding)
- Friday, 28 May 2021
13:00 - 22:00 Working on the challenges (location: SHL*)
- Saturday, 29 May 2021
07:00 - 22:00 Working on the challenges (location: SHL*)
- Saturday, 29 May 2021
until 24:00 Finalising the prototypes, presentations, etc.
- Sunday, 30 May 2021
06:00 - 09:00 Final pitch
Teams can also already exchange ideas about their challenge or get to know each other in the time between Orientation Day and the official start of the hackathon.
* For FHWS students, the hackathon is planned to take place in the FIW building (at SHL). Due to the building opening hours, it is unfortunately not possible to execute the challenges on site overnight. Therefore, the mentioned times refer to the building opening hours.
This means that during the night from Friday to Saturday it will be possible to continue working on the challenges after 22:00 and before 07:00, but not at SHL.
Food (fruit and snacks) and drinks will be provided free of charge to participants on site at SHL.
The hackathon will be held mainly online. This will enable students from all participating universities to work together in international teams.
FHWS students can work together in their teams in person at the SHL in Würzburg on Friday, 28 May and Saturday, 29 May (during the on the current building opening hours) and use the available hardware.*
On Sunday, teams must work and present from home.
*While doing so, the applicable hygiene rules must be followed strictly: Keep your distance, wear a medical face mask (or FFP2/FFP3 respirator) without valve, ventilate frequently, etc.
All students, teachers and other staff of all participating universities and faculties are welcome to participate.
In addition, representatives of the universities as well as the companies providing the challenges will be involved to help with questions about the challenges, e.g. as mentors.
Participants are assigned different participation roles, for which they need to register before the start of the hackathon. The roles are:
- Hacker: hackers are persons who work on the challenges. They choose one of the challenges set, form teams and work together on a creative solution (a prototype or a concept), contributing with their individual skills and knowledge.
- Scrum Master / Mentor: Scrum Masters, also called mentors, are there to help the hackers along the way with their subject-specific specialist knowledge. They are not bound to any one team or challenge but can be called into action as needed to provide important impulses for working on the given task.
- Challenge Owner: Challenge Owners announce the problems for the hackers to work on. They will present their challenge at the beginning of the hackathon and will be available to answer questions at the very beginning and sporadically during the hackathon. The role of the Challenge Owner in our hackathon is taken by representatives of the participating businesses.
- Juror: Jurors form the jury, consisting of challenge patrons and/or business representatives as well as members of the participating universities, who judge the results of the teams at the end of the hackathon and select a winning team.
The teams are free to organise their collaboration on their own.
The official channels used for the general organisation of the hackathon and for communication between the organisers and all participants will be made available on Slack and Zoom. To join these channels, a Salck and Zoom account is required. It is also recommended to install the Slack and Zoom client on desktop.
Other tools that can be used for virtual teamwork include:
You do not need any programming skills in order to take part in the hackathon.
Every team benefits from the different skills and backgrounds of its members. The results produced together can be (digital) prototypes as well as good concepts.
Because this hackathon is virtual and international, all you need are digital competencies and basic knowledge of English to ensure good communication during the hackathon.
Hackers can register either individually or in pairs. Each challenge is to be worked on by a maximum of 50 hackers. The size of the individual teams can range between 3 and 10 people.
The hackers who register for a challenge will be assigned to a team by the hackathon organisation team on the basis of the information they provide when registering (university, course of study, etc.). The goal of this measure is to ensure that the teams are made up of hackers from all three participating universities. Each team should ideally consist of hackers from Thailand, China and Germany.
Within the teams, the hackers can organise themselves and, for example, form smaller groups that are responsible for specific work packages.
You can register via this link. Sign-up is possible both individually and in groups of two.
When registering for the hackathon, preferences for the challenges can be assigned. Depending on the number of hackers, we will try to ensure that all participants can work on the challenge with their highest priority.
You can register for the hackathon until Wednesday, 19 May 2021.
The Orientation Day will take place on Friday, 21 May 2021 from 12:00 to 15:00.
In the first 30 to 60 minutes, the challenge owners (representatives of the companies) will present their challenges in detail and answer any questions.
Afterwards, you and your team members will go into breakout sessions to get to know each other a bit better.
A team will consist of students from all three participating universities, i.e. in your team there will be at least one student from Thailand, China and Germany.
To get to know one another better, there will be a moderator in each breakout session who has prepared a few icebreaker activities.
You can also use the time to think about your solution or project idea.